Charitable Solicitation Registration – It’s All We Do!

At Capstone Charity Resources, we are the expert in Charitable Solicitation Registration services.

We have Registered clients in all states that require charitable solicitation, understand the unique nuances of each jurisdiction, and are up to date with the continual changes in requirements.

Compliance matters to us, as it does to your Donors, Board of Directors, the IRS, and State Regulators.

Capstone Nonprofit Registration Services

To meet the needs of small, medium and large nonprofit organizations, Capstone Charity Resources provides full service and self-service charity registration service options. This ensures that nonprofits can choose the most cost-effective solution that follows the law and saves time and stress for their fundraising staff. In addition, fundraising professionals can take advantage of the appropriate method for registering their fundraising business in as many states as necessary. All services are backed by Capstone’s 100% guarantee.
Please select the nonprofit registration option below that best fits your needs, and Capstone will provide either the portal to our self-service software or the comprehensive full service to complete charity registration for you.

What We Offer

With our full service options, you receive our comprehensive assessment of your donor and mailing lists (with complete confidentiality) to ensure your small, medium or large nonprofit is maintaining registrations with every state required and NOT registering in states where you may be exempt or that don’t require registrations. Choose a comprehensive service that is guaranteed accurate and on time:

Read on and contact us to begin ensuring that your charity registrations are completed accurately and on time.

Full Service Charity Registration
As a full service charity registration firm, we will provide a turnkey solution for your nonprofit registration. We use state-of-the-art software and have a knowledgeable team to ensure every aspect of your nonprofit registration is timely, accurate and cost effective. In addition, your information is kept confidential by our team.

Full Service Registration is designed for organizations in which:

  • All resources are fully engaged in direct support of the charity’s mission and have limited capacity for evaluation, forms completion, supplemental documentation gathering and monitoring of filing status and changes in requirements.
  • Staff is not aware of the various requirements, exemption options, extensions that may be required, etc., to support the filing process.
  • The organization needs to register in many states.

We pre-populate one single form (from your IRS Form 990 data). You provide any remaining information and attach schedules. That is all that is required — we do the rest!

Capstone’s Full-Service Registration Contract Includes:

  • Your donor/solicitation assessment (a $750 value)
  • 3 – Year Contract Price: $125/state
    • You are responsible for the state-specific mandated registration fee and any special filing fees, such as Registered Agents, Foreign Corporation Registrations, Exemption Forms, Deadline extension applications, etc.

Your Comprehensive Assessment
We begin your process with a comprehensive assessment, which is included in the Full Service Registration package and designed to identify the states in which you’re required to register. To ensure a comprehensive review of state requirements, our automated assessment tool brings together:

  • Your donor and solicitation database
  • Key elements of your fundraising strategy
  • Your website and social media campaigns
  • Grant application plans

How Full Service Works
Once you have made decisions about the states in which your nonprofit will register, two key steps will take place:

  1. Identifying your quarterly registration plan, so you handle signature pages and billings only quarterly for those states in the upcoming quarter.
  2. We ask you for the necessary information – once! We’ll start with pre-populating the single fillable PDF form from your IRS Form 990. You only complete what is not available from your 990. You’ll supplement this form with several required lists, such as your current board members.

Capstone then manages the balance of the registration process for you:

  • Gathering and managing both the general and state-specific information to complete all state registrations identified in the assessment process.
  • Scheduling the filings based on each states’ requirements.
  • Advising your nonprofit of any special requirements, such as Registered Agents, Foreign Corporation Registrations, Exemption Forms, deadline extension forms, etc. We complete and file these forms for you.
  • Printing all forms, attachments and schedules – specific to each state – and submitting all forms to you for signatures, with appropriate routing information and any Notary requirements.
  • Submitting signed forms based on the required schedule.
  • Providing you with an electronic copy of each filing (with an option for a paper copy at a nominal additional charge).
    • We always retain an electronic and paper file in our office as long as you remain under contract with us.
  • Following up – we take care of it! We handle any questions or issues related to your charity registration filings.

Worried about the changing requirements of various states? Capstone’s staff and software stay current with all requirements so you don’t have to! Your focus is your mission — we take care of the registration headaches and deadlines.

Full Service for Up to 7 States Charity Registration

Our minimum fee is $950, and includes everything listed under Full Service, for up to 7 States.

  • Includes your donor/solicitation assessment at no additional charge (a $750 value)
  • 3 –Year Contract Price: $950 minimum fee,
    • You are responsible for the state-specific mandated registration fee and any special filing fees, such as Registered Agents, Foreign Corporation Registrations, Exemption Forms, Deadline extension applications, etc.
    • Add a state for $125/state.  Once you reach 8 States, you will be charged a flat fee of $125/State
  • The Full-Service plan for up to 7 states is by far the most comprehensive way for small nonprofits to get registered and feel secure knowing that they are legally soliciting donations in States where fundraising is taking place.

Self Service Charity Registration
With Capstone’s self-service option, your organization has the most comprehensive charitable registration software tool to collect the charitable registration information once, based on the specific states in which you identify that you need to register.

  • Capstone Registration software helps you gather the general information common to all states during the registration process.
  • You are then prompted for any additional state-specific information required based on the states you have selected.
  • This approach is ideal for larger organizations with adequate staff members who are familiar with the charity registration requirements.
  • Self Service Cost: $50 per state with 3-year contract
    • You are responsible for the state-specific mandated Registration fee and any special filing fees, such as Registered Agents, Foreign Corporation Registrations, Exemption Forms, Deadline extension applications, etc.
    • You will print the appropriate forms for filing by selecting the specific states in which you are registering, and you will submit them based on the state-specific filing requirements.

It’s easy to get started!

  • How Self Service Works
    To begin, you’ll need your IRS Form 990 — a key document that contains information for your Charitable Registration filings. The system will prompt you for any additional information required, and Capstone’s system allows you to print the required state-specific charitable registration forms. Additionally, it provides you with a list of additional attachments required for each state.

Your organization will be responsible for organizing, submitting, following up and managing the schedule for each state. Additionally, your team will manage any additional filings required such as Registered Agents, establishing yourself as a Foreign Corporation in some states, etc.

When filing in subsequent years, all you need to do is review prior filing information, update any changes (typically financial, board lists, etc.) and print the appropriate forms. Our software will automatically prompt you for any new information required since your last annual filing.

As in all of our service options, our very first step is providing you with a signed confidentiality form, so you can be assured that Capstone never shares your information outside of our internal team. Each of our team members is bound by a non-disclosure form, as well.

Self Service Plus+ Charity Registration

Self Service Plus+ works well for nonprofits that have staff available to manage the registration process from beginning to end, but may have some questions during the process.  Nonprofits may choose to start at this level; at your contract renewal time, we will discuss if your team has gained the experience it needs to use the Self Service option.

Self Service PLUS+ provides your organization with the most comprehensive charitable registration software tool that collects the charitable Registration information once, based on the specific states in which you identify that you need to register.

  • Capstone Registration software helps you gather the general information common to all states during the registration process.
  • You are then prompted for any additional state-specific information required based on the states you have selected.
  • As you complete your online charitable registration process, Capstone’s team is available to answer your questions via phone or email.
  • We can answer questions about documents that states request or the timing of various additional filings: extensions, Registered Agents, etc.
  • Self-Service Plus+ Cost: $75 per state with a 3-year contract
  • You are responsible for the state-specific mandated Registration fee and any special filing fees, such as Registered Agents, Foreign Corporation Registrations, Exemption Forms, Deadline extension applications, etc.
  • You will print the appropriate forms for filing by selecting the specific states in which you are registering, and you will submit them based on the state-specific filing requirements.

Get the online tools and expert support you need to register your charity or nonprofit!
It’s simple.

Get Started

Drop us a line anytime, and one of our Registration Specialists will respond to you right away.
Email Us Now!

Frequently Asked Questions

Who needs to register for charitable solicitation?
Charitable Solicitation Registration requirements are in place in the 40+ States and Washington, DC. In all but one State, the Registration requirement triggered by the solicitation of donations, regardless of whether you receive any contributions. It is important to note the Registration for eligibility to raise funds in all but one state must happen BEFORE you begin soliciting funds.  If you are not currently registered, and your nonprofit is sending newsletters, emails, appeal letters – or any other form of solicitation – you are probably not meeting your Charity’s compliance requirements. Even your  “donate now” button on your website or any other method of online fundraising you might have in place.

 

 

Why does your charity need to Register?  

  • First and foremost, it is the law in the States that require it.
  • Charitable solicitation registration compliance demonstrates transparency as well as ethical, and responsible business practices – no charity wants a black mark in the public eye.
  • Grantors, donors, and Auditors often require charitable solicitation Registration as part of their due diligence and stamp of approval.
  • In a growing number of States, your Board of Directors and Key Staff members are personally liable, and charitable funds cannot be used to pay fines and penalties.
  • Your IRS Form 990 requires that you disclose where you are required to Register (Section VI, Section C, Question 17) even when Registration is not necessary for those states.  The IRS and the States can now work together to identify non-compliance.
How does online fundraising impact charitable solicitation registration compliance?
Most nonprofit organizations have a “donate now” (or equivalent) button on their website. These are typically active buttons, allowing the donor to provide required information and submit their donation with an electronic confirmation provided. When considering this subject, requests made on social media such as Facebook also count. So, what are the risks in making use of this valuable technology tool?

 

 

There are two important factors about online fundraising. The first is that both the legal and regulatory frameworks are continually evolving. Secondly, each State has jurisdiction over the treatment of online fundraising.

Unlike traditional fundraising methods, which typically involve a direct ask from an organization to a particular individual or business, donation buttons are accessible by anyone living in any State. A nonprofit knows who has acted on and completed a transaction. However, they have no way of knowing who has seen the donation button.

This gap in knowledge causes one of the biggest challenges for the nonprofit community: Which States require the nonprofit to Register for Charitable Solicitation? Technology supported fundraising online and digitized IRS 990’s also allow the IRS and State Regulators to identify non-profits not Registered in States that require it.

If you are uncertain as to where you should Register, we will be happy to schedule a 30-minute planning session to get you started. We also provide a complete Assessment of your fundraising practices and strategies to assist in determining where you need to Register.

What happens if we ignore the Registration requirements?
Filing for charitable solicitation registration is key to managing compliance risk.

 

 

The requirement to Register is a compliance issue taken seriously by the Secretary of State, Attorney General and other designated Regulatory bodies. Enforcement of Penalties is increasing, and the consequences for lack of compliance are growing. Penalties range from significant fines and late fees ($25,000 in some States) to personal accountability for Directors and key staff, barring a charity from fundraising and even loss of nonprofit status by the IRS.
Beyond penalties, there are other risks for non-profit solicitation registration non-compliance:
Criminal penalties may apply in some situations
The charity may be required to return charitable contributions from states where Registration is required.
A nonprofit may lose their tax-exempt status.
Loss of right to solicit in a State(s) is not uncommon
Cease & desist orders have been issued.

The IRS Form 990 specifically asks in what states are you REQUIRED to Register, and the IRS and State Regulatory Agencies can cooperate to identify lack of compliance. It is unwise to ignore fundraising that occurs beyond your State borders. If the Registration question is not accurate, the charity representative and Preparer who sign the 990 may be liable for submitting an inaccurate form.

What are The Charleston Principles?

If you’re running a nonprofit organization, chances are you’ve heard that you need to register prior to soliciting in states that require nonprofit registration. You may have also heard about the Charleston Principles, but what are they?If you’re running a nonprofit organization, chances are you’ve heard that you need to register prior to soliciting in states that require nonprofit registration. You may have also heard about the Charleston Principles, but what are they?

The Charleston Principles…a primer:

  • Non-profit organizations that are using traditional fundraising methods such as direct mail, telephone, and in-person situations, as well as internet solicitation, must register for solicitation registration.
  • The Charleston Principles are basic guidelines which provide states with relevant information regarding internet solicitations and the point at which nonprofit organizations are required to register.
  • Since The Charleston Principles are guidelines and not laws, states are not bound to follow them. Additionally, The Charleston Principles can be changed and updated as laws develop and change.
  • According to The Charleston Principles, a charity organization that has a physical presence in the state and/or uses the internet to complete fundraising and solicitation campaigns must register in that state.
  • Unfortunately, it is a bit more complicated than just a physical location.

When should an organization register?

  • In the event that the organization is not established or “domiciled” in the state, it should still register if it targets people within the state or it receives contributions from people within the state on a regular basis.
  • A nonprofit service should also register if it conducts non-internet activities that require registration in the state such as direct mail or telephone solicitations.
  • We recommend that all charitable organizations that are intending to solicit donations and contributions via the internet should contact Capstone Charity Resources for an assessment.

Which states require registration?

  • Recent surveys indicate 23 states follow The Charleston Principles, in some manner, as part of their Registration policy.
  • Two states have enacted aspects of The Charleston Principles into their legal statues or state regulations.
  • An active “donate now” button on your website impacts nonprofit Registration in 14 states.
What is the URS?
What is the Multi-State filing initiative?

Need to learn more?

More FAQ's

Online Giving Trends

  • Online giving continues to grow at approximately 10%, vs. overall contributions at 2% in 2015.
  • Time of the year is a factor, with December as the strongest month, both in numbers and dollars.
  • Average dollar value of contributions follow the calendar, with December 31 resulting in an average of $220, Giving Tuesday approximately $140, and the balance of the year averaging $110.

Our Guarantee – Capstone Registration Services

All of Capstone Charity Resources’ nonprofit solicitation registration services are covered by our 100% Guarantee:

  • Based on the information provided during the Assessment process and the identification of the states in which you are required to register,* we ensure your compliance with state charitable solicitation regulations.
  • Should we fail to register you in a required state, we will waive the Capstone processing fee for that state for the duration of your contract.**
  • If we have, due to our error, registered you in a state in which you are not required to register, we will gladly refund your Capstone processing fee.**

*This guarantee only applies if you have paid for an Assessment, or received an Assessment as part of a Full Service option offered by Capstone Charity Resources. This guarantee is VOID should you choose NOT to register in the recommended states in which you are offering a solicitation.
**This covers the Capstone Charity Resources processing fee only and does not include state-specific fees or any special filing fees required of any state.

Our Approach

A- Assessment

We start with a confidentiality agreement to ensure the security of your donor information, and a brief free assessment of your registration needs and associated costs. Next, we thoroughly analyze your donor database and your fundraising plans.

B- Begin Registration & Renewal

Capstone Charity Resources takes a state-specific approach to nonprofit registration, so you only register where necessary. This efficient approach makes registration easy and affordable. We will need a variety of information from your organization.

C- Communication & Confidentiality

Registration requirements change frequently. We keep up with the changes and renewal deadlines so you don’t have to. We engage regulatory counsel and track deadlines and fees to ensure your compliance always remains up to date. We also combine your information into our integrated database for precise tracking and documentation purposes, and keep it confidential.

D- Diligent Follow-up

With the variable deadlines for charitable registrations in 40 states, it is important to track deadlines and filings throughout the year. On a monthly basis, Capstone takes care of all of those details. We track your registrations and provide secure off-site backup for all of your filings. Simplifying nonprofit registration is what we do, so you can focus on critical tasks — such as fundraising — for your organization!

Where will we need to register?

That depends:

  • 40 States currently require Charitable Solicitation Registration
  • 14 States address your ‘Donate Now’ button and the impact on Registration Requirements
  • 10 States house nearly half of our population – you are likely soliciting in one or more of them!

Registration requirements, due dates, State Registration forms used, attachments to be submitted with a Registration, and even who has to sign/notarize a state-specific form differ among the 40 States requiring Charity Registration.

Fees paid to each State vary, and within a State, costs can change for Renewal and Initial Registration.

Your organization may be exempt from Registration in one or more States where Registration is required.

Examples of non-profits frequently exempt in individual states include:

  • Educational Institutions
  • Hospitals
  • Veterans Organization
  • Religious Organizations
  • Membership organizations that solicit only from their members
  • Police and Fire Auxiliaries
  • and there are more!

Eligibility for any exemptions is carefully reviewed by our Regulatory team, as it is not straight forward. Each state determines the type of exemption, if any, they will allow. For example, a particular state may exempt a college foundation, but not the college itself.

Amazing Charities doing Great Things!

Brucemore

Experience Brucemore, an unparalleled blend of tradition and culture. At the heart of the historic 26-acre estate stands a 19th-century mansion, filled with the stories of three Cedar Rapids families. Concerts, theater, programs, and tours enliven the site and celebrate the heritage of a community.

brucemore.org

Amazing Charities doing Great Things!

College Golf Fellowship

CGF is a non-profit Christian ministry with staff members ministering in different regions across the country. CGF staff host retreats in partnership with PGA T…our players, lead Bible studies at college campuses, host outreach banquets at college golf tournaments, and disciple young men who desire to grow in a relationship with Jesus Christ.

collegegolffellowship.com

Amazing Charities doing Great Things!

Indian Creek Nature Center

At Indian Creek Nature Center, we create champions of nature. What does this mean? We connect people to nature as early and as frequently as possible to breed understanding and passion for the natural world. We believe that connecting children to nature is especially important because people who are passionate about nature as children will grow into adults who work to protect it. They will become the next generation of environmental stewards.

indiancreeknaturecenter.org

Amazing Charities doing Great Things!

Living Beyond Breast Cancer LBBC

LBBC’s mission is to connect people with trusted breast cancer information and a community of support.

Yoga on the Steps is the signature annual fundraising and awareness event for Living Beyond Breast Cancer and provides a way for individuals and teams to join their communities in supporting individuals affected by breast cancer – all while experiencing the healing benefits of yoga.

lbbc.org

Amazing Charities doing Great Things!

BMW Car Club of America Foundation

They are friends and neighbors, executives and factory workers, fresh-faced college kids and silver-haired CEOs.  One thing unites them: a passion for driving—and for the Ultimate Driving Machine.®  These are the men and women who comprise the BMW Car Club of America—the largest BMW club in the world.

Together, they established the BMW Car Club of America Foundation, a 501(c) (3) not-for-profit corporation. They gave it a mission: to preserve BMW’s heritage in this country and to establish programs that give back to others—especially teaching teens to survive their most dangerous years on the road.

These drivers, these men, and women are the Ultimate Driving Community.

bmwccafoundation.org

Amazing Charities doing Great Things!

Trees4Ever

Since 1989, Trees Forever has been an advocate for trees and the natural environment, dedicated to helping individuals and communities improve and sustain the places where we live, work and play.

Treesforever.org

Get Started

Drop us a line anytime, and one of our Registration Specialists will respond to you right away.
Email Us Now!